The Administrative Coordinator is responsible for providing operational and executive-level administrative support for the Health Policy department, as well as the Visiting Scholars Program and Portfolio Program. The position interacts with a variety of internal and external stakeholders and requires the ability to manage multiple projects and deadlines effectively while remaining flexible, independent, resourceful, and efficient. Expert written and verbal communication, facility with computer technology, project coordination skills, and strong interpersonal skills are essential. This role reports to the Senior Vice President, Policy and External Affairs.
- Manage the daily activities of the Health Policy department, Visiting Scholars Program and Portfolio Program.
- Maintain complex calendars, reconcile expenses, submit expense reports, and arrange multifaceted travel.
- Compose and edit correspondence and presentation materials.
- Work closely with the Senior Vice President, Policy and External Affairs and Director, Portfolio Program to stay well-informed of upcoming commitments and responsibilities.
- Coordinate and participate in meetings, teleconferences and webinars, including securing rooms, catering, preparation and dissemination of materials, management of web conferences, and recording of minutes.
- Track department projects, aid in meeting deadlines and resolving issues, facilitate flow of work, and assure appropriate follow-up.
- Maintain a stakeholder relationship and advocacy database, including tracking engagements, contact lists, and outreach efforts.
- Handle sensitive and confidential information.
- Perform general office duties, such as ordering office supplies, contact and file management, processing invoices, and others as assigned.
- Limited travel and occasional weekend or after-hours work may be required.
Skills and Attributes
- Demonstrates proactivity, organization, flexibility and attention to detail.
- Displays strong interpersonal skills and an ability to collaborate with others in support of shared objectives.
- Is committed to professionalism, customer service, and quality work.
- Exhibits a high level of integrity and sensitivity to confidentiality.
- Exemplifies creativity, analytical skills and problem-solving skills.
- Works well independently, can prioritize a diverse workload, and meets deadlines with minimal supervision.
- Communicates effectively with internal and external constituents verbally and in writing.
Education, Training and Experience
- Bachelor’s degree or equivalent, related experience.
- 3–5 years of administrative or support role experience. Experience in nonprofit or not-for-profit sectors (healthcare, foundation or association setting) is a plus.
- Advance proficiency in Microsoft Office Suite. Proficiency in Adobe Acrobat is a plus.
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities. Duties, responsibilities and activities may change or be added at any time with or without notice.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status or genetic information.
How to Apply
You may send your resume and cover letter to firstname.lastname@example.org. Please include the job title in the subject of your email.
You may also submit your resume and cover letter by postal mail to:
American Board of Medical Specialties
Attn: Human Resources
353 North Clark Street
Chicago, IL 60654